Pricing & Fees
Setting Base Rates - Configure Your Rental Prices
To set base rates, go to a unit's detail page, find the Timeslots section, add a timeslot, and enter the price. For flexible timeslots, set prices for each duration option.
Base rates are the foundation of your pricing. They're the standard prices customers pay before any dynamic pricing rules, discounts, or promotions are applied.
How Base Rates Work
In RecSystems, pricing is connected through:
Unit + Timeslot = Base PriceEach unit can have different prices for different rental schedules: - 22ft Pontoon + Half Day = $200 - 22ft Pontoon + Full Day = $350 - 24ft Pontoon + Full Day = $450
Setting a Base Rate
Step 1: Go to the Unit
Navigate to Account → Fleets in the navbar and click on the unit you want to price.
Step 2: Find the Timeslots Section
Scroll down to the Timeslots section on the unit detail page.
Step 3: Add a Timeslot
Click Add Timeslot and select which rental schedule this price applies to.
Step 4: Enter the Price
Enter the base price in dollars: - $200.00 for a half-day rental - $350.00 for a full-day rental
Step 5: Save
Click Save to apply the pricing.
Pricing by Duration Type
Fixed Timeslots
For timeslots with one set duration, enter a single price:
| Unit | Schedule | Price |
|---|---|---|
| Jet Ski | 2-Hour Rental | $100 |
| Pontoon | Full Day | $350 |
Flexible Timeslots
For timeslots with multiple duration options, enter a price for each:
22ft Pontoon - Flexible Schedule:
| Duration | Price |
|---|---|
| 2 Hours | $125 |
| 4 Hours | $200 |
| 8 Hours (Full Day) | $350 |
This lets you offer volume discounts for longer rentals.
Pricing Multiple Units
Different units can have different prices for the same timeslot:
Full Day Rental Schedule:
| Unit | Price |
|---|---|
| 20ft Pontoon | $275 |
| 22ft Pontoon | $325 |
| 24ft Premium Pontoon | $450 |
| Jet Ski | $200 |
| Kayak | $50 |
Set prices based on: - Unit size and features - Market demand - Operating costs - Competition
Pricing Strategies
Cost-Plus Pricing
Calculate your costs and add margin:
Operating cost: $100/day
Desired margin: 60%
Base rate: $100 ÷ (1 - 0.60) = $250/dayMarket-Based Pricing
Research competitors and position accordingly: - Premium: 10-20% above market - Competitive: At market rate - Value: 10-20% below market
Duration-Based Discounts
Encourage longer rentals with progressive discounts:
| Duration | Price | Per-Hour Rate |
|---|---|---|
| 2 Hours | $100 | $50/hr |
| 4 Hours | $160 | $40/hr |
| 8 Hours | $280 | $35/hr |
Longer rentals = lower per-hour rate
Updating Prices
To change a base rate:
- Go to the unit's detail page
- Find the timeslot connection
- Update the price
- Save changes
Note: Price changes affect new bookings only. Existing bookings keep their original price.
Price Entry Tips
Use Whole Numbers
- $350 instead of $349.99
- Cleaner, easier to calculate
Round to Psychologically Appealing Numbers
- $295 (just under $300)
- $199 (just under $200)
Consider Total After Fees
If you have platform fees or taxes, consider the final price customers see.
Common Pricing Patterns
Boat Rentals
| Duration | Small Boat | Large Boat |
|---|---|---|
| 2 Hours | $100 | $150 |
| Half Day | $175 | $275 |
| Full Day | $300 | $450 |
| Weekend (2 days) | $550 | $800 |
Powersports
| Duration | Jet Ski | UTV |
|---|---|---|
| 1 Hour | $80 | $100 |
| 2 Hours | $140 | $175 |
| Half Day | $250 | $300 |
| Full Day | $400 | $475 |
Equipment
| Duration | Kayak | Paddleboard |
|---|---|---|
| 2 Hours | $30 | $30 |
| Half Day | $45 | $45 |
| Full Day | $60 | $60 |
Base Rates vs. Dynamic Pricing
Base rates are your standard prices.
Dynamic pricing adjusts those prices based on: - Day of week (weekends higher) - Seasonal demand - Last-minute discounts - Early-bird specials
Base rate × Dynamic pricing rule = Final price
See Dynamic Pricing Rules for more.
Troubleshooting
Unit isn't showing up for booking
- Verify timeslot is connected
- Check that a price is set
- Ensure unit is published
Wrong price appearing
- Check which timeslot customer selected
- Verify base rate is correct
- Look for dynamic pricing rules applying
Can't add a timeslot to a unit
- Create the timeslot first
- Ensure unit exists and isn't archived
- Check permissions
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Related Articles: - Understanding Pricing - Dynamic Pricing Rules - Setting Rental Schedules
Need more? Search the live help desk or email wecare@recsystems.com.